56125 false false 56125 false Steak html_restricted <p>Please apply via http://www.steakdigital.co.uk/careers/pa-and-receptionist with a CV and covering letter/email.</p> <p>Please apply via http://www.steakdigital.co.uk/careers/pa-and-receptionist with a CV and covering letter/email.</p> 1 231 2009-03-02T10:43:34+00:00 2009-04-30 html_restricted <p>Steak, one of the UK’s leading digital marketing agencies (clients including British Gas, Swiftcover and John Lewis), is looking for a bright, enthusiastic and organisationally minded individual to take on the role of Receptionist, PA and Entertainment Officer to the MD and Deputy MD.</p><p>This is a multi-faceted and varied role which will afford the right candidate the opportunity to immerse themselves in the day to day of the company and gain experience across a wide range of fundamental disciplines.      For example, the position will involve operating and maintaining reception, PA duties, including diary management and scheduling meetings, and assisting with facilities/ office admin. The role will also involve co-ordinating social events and staff training as well as basic HR admin. </p><p>The ideal candidate will be confident, conscientious and self-motivated with excellent organisation and communication skills. A pro-active approach and positive attitude is essential.  This is an ideal role for a recent graduate or anybody looking to gain experience and develop in the media industry.</p><p><strong>Reception Duties:</strong></p><p>•    Answering the telephone, transferring calls and taking messages <br />•    Monitoring the entry phone and front door <br />•    Booking taxis and external meeting rooms and updating records accordingly <br />•    Meeting and greeting clients to the office – you will be the first point of contact for all clients and will therefore have a great command of English and be highly presentable, helpful and personable <br />•    Overseeing and diarising all meetings by keeping track of the meeting room bookings <br />•    Organising catering and refreshments for all meetings and ensuring meeting room is clean and presentable <br />•    Responsible for organising and receiving all despatch and deliveries i.e.  couriers, post, recording essential information, receipt of deliveries <br />•    Maintaining a neat and tidy reception area and ensuring all meeting rooms and front of office areas look immaculate and professional at all times <br />•    Keeping all office staff up to date with internal communications i.e. contacts list, supplier details  <br />•    Helping with administration duties for staff when necessary and time-permitting <br />•    Any other duties which may be required inline with the nature of the role </p><p><strong>PA Duties</strong></p><p>•    Scheduling meetings on behalf of the MD/Deputy MD (both internal and client / supplier)<br />•    Maintaining and monitoring schedules and diaries<br />•    Making arrangements for lunch and travel as and when required<br />•    Assisting and supporting the Directors PA  with any duties required <br />•    Producing detailed minutes of weekly client services and management meeting<br />•    Helping organise staff events and contribute new ideas for company/ team socials</p><p><strong>Office/ Facilities and HR Admin</strong></p><p>•    Responsibility for stationary and other sundry ordering  <br />•    Responsibility for collating and organising office recycling<br />•    Maintaining petty cash record and updating office budgets<br />•    Keeping the kitchens stocked, presentable and clear at all times <br />•    Checking and maintaining other staff areas (printers/ toilets)<br />•    Overseeing water/ kitchen deliveries and monitoring supplies<br />•    Updating and keeping track of employee holidays and sickness records<br />•    Co-ordinating staff training sessions</p><p><strong>Entertainment and Training</strong></p><p>•    Co-ordinating trainers (internal and external) and colleagues<br />•    Arranging meeting rooms, refreshments and equipment for training<br />•    Working with the marketing team and Direto5s PA to arrange company events<br />•    Taking full responsibility for social and sports events for colleagues</p> <p>Steak, one of the UK’s leading digital marketing agencies (clients including British Gas, Swiftcover and John Lewis), is looking for a bright, enthusiastic and organisationally minded individual to take on the role of Receptionist, PA and Entertainment Officer to the MD and Deputy MD.</p><p>This is a multi-faceted and varied role which will afford the right candidate the opportunity to immerse themselves in the day to day of the company and gain experience across a wide range of fundamental disciplines.      For example, the position will involve operating and maintaining reception, PA duties, including diary management and scheduling meetings, and assisting with facilities/ office admin. The role will also involve co-ordinating social events and staff training as well as basic HR admin. </p><p>The ideal candidate will be confident, conscientious and self-motivated with excellent organisation and communication skills. A pro-active approach and positive attitude is essential.  This is an ideal role for a recent graduate or anybody looking to gain experience and develop in the media industry.</p><p><strong>Reception Duties:</strong></p><p>•    Answering the telephone, transferring calls and taking messages <br />•    Monitoring the entry phone and front door <br />•    Booking taxis and external meeting rooms and updating records accordingly <br />•    Meeting and greeting clients to the office – you will be the first point of contact for all clients and will therefore have a great command of English and be highly presentable, helpful and personable <br />•    Overseeing and diarising all meetings by keeping track of the meeting room bookings <br />•    Organising catering and refreshments for all meetings and ensuring meeting room is clean and presentable <br />•    Responsible for organising and receiving all despatch and deliveries i.e.  couriers, post, recording essential information, receipt of deliveries <br />•    Maintaining a neat and tidy reception area and ensuring all meeting rooms and front of office areas look immaculate and professional at all times <br />•    Keeping all office staff up to date with internal communications i.e. contacts list, supplier details  <br />•    Helping with administration duties for staff when necessary and time-permitting <br />•    Any other duties which may be required inline with the nature of the role </p><p><strong>PA Duties</strong></p><p>•    Scheduling meetings on behalf of the MD/Deputy MD (both internal and client / supplier)<br />•    Maintaining and monitoring schedules and diaries<br />•    Making arrangements for lunch and travel as and when required<br />•    Assisting and supporting the Directors PA  with any duties required <br />•    Producing detailed minutes of weekly client services and management meeting<br />•    Helping organise staff events and contribute new ideas for company/ team socials</p><p><strong>Office/ Facilities and HR Admin</strong></p><p>•    Responsibility for stationary and other sundry ordering  <br />•    Responsibility for collating and organising office recycling<br />•    Maintaining petty cash record and updating office budgets<br />•    Keeping the kitchens stocked, presentable and clear at all times <br />•    Checking and maintaining other staff areas (printers/ toilets)<br />•    Overseeing water/ kitchen deliveries and monitoring supplies<br />•    Updating and keeping track of employee holidays and sickness records<br />•    Co-ordinating staff training sessions</p><p><strong>Entertainment and Training</strong></p><p>•    Co-ordinating trainers (internal and external) and colleagues<br />•    Arranging meeting rooms, refreshments and equipment for training<br />•    Working with the marketing team and Direto5s PA to arrange company events<br />•    Taking full responsibility for social and sports events for colleagues</p> true 2009-05-01 4025 2873 html_restricted London - Covent Garden 7033 PA and Receptionist html_restricted <p>•    Common sense essential <br /> •    Previous experience in reception/ client facing role<br /> •    Articulate and confident with a good telephone manner <br /> •    Punctual and presentable at all times <br /> •    An enthusiastic nature, helpful, proactive and a team player <br /> •    Ability to multi task and prioritise effectively <br /> •    Excellent communication &amp; organisational skills <br /> •    Knowledge of Microsoft Outlook, Word and Excel</p> <p>•    Common sense essential <br /> •    Previous experience in reception/ client facing role<br /> •    Articulate and confident with a good telephone manner <br /> •    Punctual and presentable at all times <br /> •    An enthusiastic nature, helpful, proactive and a team player <br /> •    Ability to multi task and prioritise effectively <br /> •    Excellent communication &amp; organisational skills <br /> •    Knowledge of Microsoft Outlook, Word and Excel</p> pa-and-receptionist 2009-03-02T10:43:34+00:00 http://www.steakdigital.co.uk/careers/pa-and-receptionist 543