Administrative Assistant/Receptionist, Blue Latitude Network Ltd.

This job ad has expired, it was posted over 60 days ago and the position is likely to have been filled.

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Job Description

Blue Latitude Network is a young, fast growing strategic e-business and marketing consultancy. We are seeking to hire a dynamic receptionist/administrative assistant to help with the smooth running of our offices.

You are an Admin Super-Hero, with a passion for working with people, and supporting our growing team by improving their efficiency.  As the first point of contact in the office, you will help to create a friendly but professional impression.

The Position

Our Receptionist/Administrative Assistant is essential for helping the office run smoothly on a daily basis and they are a key contributor to our team.

Responsibilities

▪ As Receptionist, provide a warm and friendly environment as Blue Latitude’s first point of contact for visitors to the office and callers.

▪ As Administrative Assistant, carry out a range of roles to ensure that the office functions smoothly and efficiently. You will be supporting busy Consultants and helping them become more effective.

Job Description

A wide range of reception and administrative responsibilities, which include:

Reception:

▪ Fielding telephone calls, answering the buzzer and greeting guests.

▪ Receive and be hospitable to visitors to the office.

▪ Entering new contacts and update existing company contacts in MS Outlook.

▪ Distributing the mail and deliveries, sending faxes and post.

▪ Assisting with the booking of the meeting rooms and the logistics of client meetings.

Administrative:

▪ Organising international travel (ie- flights, hotels, and train travel) for Consultants and Contractors.

▪ Arranging Meetings and Appointments.

▪ Ordering office suppliers, making sure the stationery cupboard is organised and regularly restocked, and also stocking the kitchen with necessary items.

▪ Overseeing the booking of laptop computers for visitors and consultants who are travelling.

▪ Organising office maintenance and repair work.

▪ Performing general administrative duties, such as filing and records management.

▪ Meeting with senior managers to review office performance and supervising the implementation of new office systems.

▪ Performing Data entry and updating excel databases with vital client information.

▪ Assisting with basic IT issues.

▪ Arranging for health and safety equipment to be tested on a regular basis.

▪ Feeding the fish!

 

What you can expect from Blue Latitude

- To work in a rapidly expanding company which is committed to developing and training you.
- The opportunity to take on additional responsibilities and to build on your skills considerably.
- To be an important part of the team, contributing from day one, making a difference to our clients’ business.
- A relaxed working environment.

 

Candidate Requirements

Abilities and Skills 

• Superb organisation skills;
• Impeccable telephone manner;
• Be well-presented and conscientious;
• Strong attention to detail and the ability to manage several tasks at once;
• Intermediate MS Office skills: MS Word and MS Excel are essential;
• Experience organising travel and/or events (optional but would be helpful);
• Strong awareness and understanding of IT (basic understanding of networking a plus);
• Excellent written and oral communication skills;
• 1-2 years experience in a similar role;
• Interest and/or experience in digital marketing consulting.

This is an excellent opportunity for an enthusiastic, confident, team player with a ‘can do’ attitude to join a creative and growing professional business and marketing consultancy, committed to training and developing its team to a high standard.

 

Contact / Application Details

The advertiser has specified that Recruitment Agencies may NOT contact them regarding this position.

Please apply by sending a brief covering letter, your CV, salary expectations to .

Please do NOT send your application directly to anyone at Blue Latitude or your application will not be processed.

Link: http://www.bluelatitude.net/