PA and Receptionist, Steak

This job ad has expired, it was posted over 60 days ago and the position is likely to have been filled.

• Tweet

• Tweet

Job Description

Steak, one of the UK’s leading digital marketing agencies (clients including British Gas, Swiftcover and John Lewis), is looking for a bright, enthusiastic and organisationally minded individual to take on the role of Receptionist, PA and Entertainment Officer to the MD and Deputy MD.

This is a multi-faceted and varied role which will afford the right candidate the opportunity to immerse themselves in the day to day of the company and gain experience across a wide range of fundamental disciplines.      For example, the position will involve operating and maintaining reception, PA duties, including diary management and scheduling meetings, and assisting with facilities/ office admin. The role will also involve co-ordinating social events and staff training as well as basic HR admin.

The ideal candidate will be confident, conscientious and self-motivated with excellent organisation and communication skills. A pro-active approach and positive attitude is essential.  This is an ideal role for a recent graduate or anybody looking to gain experience and develop in the media industry.

Reception Duties:

•    Answering the telephone, transferring calls and taking messages
•    Monitoring the entry phone and front door
•    Booking taxis and external meeting rooms and updating records accordingly
•    Meeting and greeting clients to the office – you will be the first point of contact for all clients and will therefore have a great command of English and be highly presentable, helpful and personable
•    Overseeing and diarising all meetings by keeping track of the meeting room bookings
•    Organising catering and refreshments for all meetings and ensuring meeting room is clean and presentable
•    Responsible for organising and receiving all despatch and deliveries i.e.  couriers, post, recording essential information, receipt of deliveries
•    Maintaining a neat and tidy reception area and ensuring all meeting rooms and front of office areas look immaculate and professional at all times
•    Keeping all office staff up to date with internal communications i.e. contacts list, supplier details  
•    Helping with administration duties for staff when necessary and time-permitting
•    Any other duties which may be required inline with the nature of the role

PA Duties

•    Scheduling meetings on behalf of the MD/Deputy MD (both internal and client / supplier)
•    Maintaining and monitoring schedules and diaries
•    Making arrangements for lunch and travel as and when required
•    Assisting and supporting the Directors PA  with any duties required
•    Producing detailed minutes of weekly client services and management meeting
•    Helping organise staff events and contribute new ideas for company/ team socials

Office/ Facilities and HR Admin

•    Responsibility for stationary and other sundry ordering  
•    Responsibility for collating and organising office recycling
•    Maintaining petty cash record and updating office budgets
•    Keeping the kitchens stocked, presentable and clear at all times
•    Checking and maintaining other staff areas (printers/ toilets)
•    Overseeing water/ kitchen deliveries and monitoring supplies
•    Updating and keeping track of employee holidays and sickness records
•    Co-ordinating staff training sessions

Entertainment and Training

•    Co-ordinating trainers (internal and external) and colleagues
•    Arranging meeting rooms, refreshments and equipment for training
•    Working with the marketing team and Direto5s PA to arrange company events
•    Taking full responsibility for social and sports events for colleagues

Candidate Requirements

•    Common sense essential
•    Previous experience in reception/ client facing role
•    Articulate and confident with a good telephone manner
•    Punctual and presentable at all times
•    An enthusiastic nature, helpful, proactive and a team player
•    Ability to multi task and prioritise effectively
•    Excellent communication & organisational skills
•    Knowledge of Microsoft Outlook, Word and Excel

Contact / Application Details

The advertiser has specified that Recruitment Agencies may NOT contact them regarding this position.

Please apply via http://www.steakdigital.co.uk/careers/pa-and-receptionist with a CV and covering letter/email.

Link: http://www.steakdigital.co.uk/careers/pa-and-receptionist