80% of companies are putting their business at risk by not backing up their files thoroughly and securely, warns Pandi, one of the UK’s leading IT network services providers.

While 95% of firms claim to have backup measures in place, Pandi’s research shows that almost all of them should not assume that their data is safe as their backup procedures are inadequate.

Common weaknesses in backup systems include:
· 75% fail to back up data stored on computer hard drives
· 66% store backups on site
· 80% have no system for maintaining back up media or plan for reinstalling
it following a system failure

While most companies back up their servers, many have no system in place to ensure that data saved on C drives, particularly emails, are backed up systematically. This data is all too vulnerable to damage or loss, with potentially catastrophic results for the company if the sales manager’s laptop is stolen, along with the details of a vital contract or all emails.

Even if all data is properly backed up, two thirds of businesses store their backups in the same building as the primary data. This is a serious liability, as in the case of fire, flooding or theft, these companies risk losing everything.

For legal reasons, companies may often need to store data for long periods of time, in some cases up to 15 years. The question of backup security becomes still more pressing in these cases as even if files are stored in a safe, fireproof location, care needs to be taken to ensure that the back up media (usually tape) does not deteriorate over time.

Paul Matthews, Operations Manager, Pandi, comments; “It’s impossible to overstate the importance of meticulous, secure backup practices. We would strongly advise companies to focus on enhancing their backup techniques.
They should create systems that ensure that all data is backed up and stored in a safe, fireproof, off site location. Companies should also check their back up media periodically and instigate routines, such as changing the position of the tape on the spool, that will extend the life of the media.

“In the day to day running of a business, it’s easy to forget how vulnerable you are to loss of essential data. Companies must see it as a matter of urgency to create and maintain effective systems for managing their files.
Information is the lifeblood of your business. Keeping it safe has to be a top priority.”

Ends

Press enquiries:
Neil Watson, Marketing Manager, Pandi 07921 759 855
Greg Clay, Marketing Director, Pandi 07963 618 583
Vaughan Andrewartha, Votive Communications 07970 056 920

Notes to editors:

Pandi is one of the UK’s leading IT network services providers. Formed in
1988 it provides world class IT environments to world-class companies. The group specialises in the creation, maintenance and management of private and public sector organisations’ IT environments. Pandi employs 260 people, with offices in Cardiff, Chalfont St Peter, Cheltenham, Glasgow and London, as well as supporting clients permanently onsite. Clients include ABN Amro, BP, BUPA, Hilton Hotels, GlaxoSmithKline, Morgan Stanley, Pfizer and Virgin Atlantic. In addition, Pandi works for a number of public sector organisations including; the Metropolitan Police, local health authorities and leading universities.

Published on: 12:00AM on 1st November 2005